Dispatching is no simple task when handled manually. There are numerous factors at work for each decision, as dispatchers coordinate loads, drivers, and schedules to maximize profits. Fortunately, automation has become a game-changer for dispatchers, providing the best options for assigning loads to drivers or drivers to loads. Companies can optimize their resources and make these decisions quickly and efficiently for a competitive advantage.
This article presents the advantages of dispatch automation, plus the steps you need to successfully implement automated dispatch software.
Driver dispatching is all about coordinating and assigning drivers, trucks, and loads, helping the trucking business run smoothly and efficiently. A dispatcher’s daily to-do list can involve selecting the best driver for a load, considering all driver locations, schedules, and preferences. Dispatchers must consider driver needs, while also keeping resource optimization, profit maximization, and excellent customer service top of mind. Each day, the business trusts them to make sound decisions as they manage the following key challenges:
All trucking companies must continuously keep a close eye on their business performance with key performance indicators (KPIs). Regularly analyzing dispatching performance helps them identify inefficiencies, monitor progress, and make informed decisions to optimize operations. KPIs like on-time delivery rates, driver utilization, and revenue per truck per week offer insights into the effectiveness of their dispatching process.
In addition to these common KPIs, a few other areas are necessary to monitor, which may require additional research.
Analyzing dispatch performance yields insights to identify areas where improvements could drive greater efficiency and maximize profits. For example, improving communication channels between drivers and dispatchers would go a long way toward reducing friction and promoting better collaboration. Advanced platforms provide automation and optimization to drive dispatching decisions.
Automation, in particular, offers numerous benefits for trucking companies. It can greatly reduce their dependence on time-consuming and research-intensive tasks completed manually. Here are four specific benefits of automation for dispatchers.
Automation enables companies to manage the process of matching drivers and loads more efficiently. With advanced algorithms and data-driven insights, automated dispatch software considers driver factors, including their availability, preferences, skill sets, load requirements, and constraints, to suggest the best match options. For the business, this leads to better utilization of resources, shorter waiting times, and higher productivity.
Automation can process large volumes of data and enable faster decisions than manual processes. Once a decision is made, automation provides notifications to ensure everyone stays informed. Dispatchers can respond quickly, reach a decision, and then streamline communication with drivers by providing real-time information when faced with unexpected delays and last-minute load requests.
Automating repetitive and time-consuming tasks can significantly reduce the manual workload of dispatchers. At the same time, it minimizes the risk of human error in data entry and planning, resulting in more accurate and reliable operations. This also allows dispatchers to focus on higher-value tasks like strategizing for growth and building relationships with customers and drivers.
Dispatch automation can have a direct impact on a company's bottom line. Companies can lower their operational costs and increase revenue through more efficient load planning and a reduced manual workload. Improved decision-making and communication also contribute to better customer service, which can help companies stand out in a competitive market. By embracing automation in their dispatching processes, trucking companies can increase their profitability and position themselves for long-term success.
For trucking companies looking to assess what dispatch automation would mean for their business, they can start with four basic steps.
Before implementing any changes, evaluate how dispatching operations currently run. Analyze existing processes, workflows, and technologies to identify areas where automation can bring the most value and efficiency improvements.
Pinpoint opportunities by looking for tasks that are repetitive, time-consuming, or prone to human error. These are prime candidates for automation.
Research and choose the right technology and platform that align with your business needs and goals.
With the Dispatching module of Optimal Dynamics' Execute platform, companies can identify the best matches between drivers and loads, utilize feasibility and profitability estimates of each dispatch option, and automate the process of assigning drivers to loads.
Finally, it's essential to train dispatchers and drivers on the new automated system to maximize the benefits of automation. Provide hands-on training, ongoing support, and resources to help the team become proficient with the latest technology.
Trucking companies will find there are many use cases for automated dispatching. For each use case, the bottom line is increased profits, increased competitiveness in the industry, and better driver retention. Here are three such examples.
Regional carriers may experience inefficient and time-consuming decision-making processes when planning load and driver assignments and communicating with customers. This can lead to carriers missing out on the best opportunities for loads because they don’t have the tools to quickly plan. By automating dispatch decisions, carriers get instant access to insights. They can improve their agility and save time through more efficient operations.
Complex nationwide logistics networks can struggle with low asset utilization and empty miles. Automated dispatching helps optimize their dispatch plans across the entire network. With fewer empty miles, companies reduce costs, increase profits, and improve driver satisfaction.
Small fleets may not have access to the same resources as their larger competitors, and manual load selection is one area that weighs heavily on their day-to-day operations. Dispatch automation allows small fleets to manage their drivers’ capacity more effectively, while taking into account hours of service and driver preferences. The result is more strategic, optimized decisions that support their driver and the business's profitability.
As technology continues to evolve, the potential for dispatch automation to transform the trucking industry will only continue to grow. With Optimal Dynamics’ Execute platform, companies can now streamline processes and make strategic, optimized decisions easier through automated dispatching.